Rainbow DSB

1.       Guidelines for the retention of records includes:

a.       Update current retention of records guidelines, and

b.      Generating employee awareness.

2.       Develop guideline for Access Control of documents and records through determining who has access to what, and for what purpose and under what authority.

3.       Develop guidelines for working outside the office or school.

Huron-Superior Catholic DSB

1.       Privacy Policy development that includes all stakeholders, with consultation, implementation and rollout.

2.       Disaster recovery planning.

3.       Establish a committee to implement the Access Control Matrix.  Evaluating the various software applications will be necessary to identify the security roles available.

 Nipissing-Parry Sound Catholic DSB

1.       Privacy Policy Statement

a.       Practices and tools for different stakeholders.

b.      Written in a recognizable language.

c.       Incorporate employee feedback.

2.       Data Access Inventory

a.       Databases

b.      Applications

c.       Websites

3.       Current Policy Review

a.       Identify current policies that are related.

b.      Review and revise as required.

4.       Electronic Medical Note Handling

a.       Investigate legal requirements for retention of original medical notes.

b.      Scanner with OCR abilities.

c.       Training

Sudbury Catholic DSB

1.       Develop a Project Management Framework based on:

a.       Data and information Management,

b.      Information protection and operational control,

c.       Risk Management, and

d.      Communication.

Essentially the Roadmap of who, what, where, when and the potential barriers.

2.       Development of draft Privacy Policy.

3.       Review the elements of the Access Matrix.

DSB Ontario North East

1.       Create a PIM Privacy Policy Statement that is short and concise which leads to more detailed guidelines and procedures. 

2.       Notice re: Cross Panel Sharing of Information.

a.       2009-10 – JK 2010 and Grade 8 to 9for September 2010

b.      Ongoing – Registration Forms

3.       Data Access Matrix

a.       Student level (academic and personal data)

b.      Employment level

Based on the needs of the users.

Near North DSB

1.       Initiate the development of a Privacy Statement incorporating PIM deliverables as they are implemented.  Ensure that all documents and policies are linked.

2.       Gather information to implement the Access Matrix.

3.       Implement Privacy Breach Protocol.

 

Algoma DSB

1.       Policies and guidelines concerning the use of Web 2.0 tools, blogging, websites and use of YouTube.

2.       Data and reports Access Protocol for both IT staff and external organizations.

3.       ADSB Access Matrix Spreadsheet including all board levels (employees), volunteers, and external stakeholders.